Committee of the Whole
Apr 20, 2026
Agenda preview
The lede
- Police requesting vacation carryover approval for one officer and authorization to purchase firearms, ballistic vest plates, and policy management software totaling approximately $63,777
- Fire Department seeking approval for third amendment to EMS staffing agreement (~$1.81M annually), purchase of SCBA fill station ($16,545), and church parade permit
- Discussion items include Walmart SparkGood grant acceptance ($2,500), sewer rate increase ($0.52 per month), and Appleton Road Grade Separation engineering agreements
- Engineering services for Appleton Road project estimated at $2.1M (grant-funded) with additional $4,000 for grant writing services
Decisions & votes
No content.
Discussion items
Public Safety:
- Police Department update scheduled
- Vacation carryover request for Officer Austin Smaha (15.5 hours) due to completing field training process and lack of shift coverage
- Firearm equipment purchase: 4 additional Glock 45 9mm handguns with accessories ($3,989.20) to be funded from sale proceeds of retired Glock 21 handguns ($4,434.00 received from 17 sold)
- Purchase of 44 Safariland Protech IMPAC P1 vest plates ($21,996.00) from capital funds
- Lexipol Master Service Agreement ($37,841.60 annually) for policy management solution providing state-specific policies, daily training bulletins, and compliance tracking
- Fire Department update scheduled
- Third Amendment to Metro Paramedic Services EMS agreement establishing Year 4 compensation at $1,813,635.06 (monthly payments of $151,136.26); excess hours rate increased from $47.37 to $51.76 per hour
- SCBA fill station purchase for Station 2 ($16,545) - station has been without fill capability since 2017 truck sale; 2% fund allocated $40,000 for compressor portion
- St. James Catholic Church Corpus Christi Parade request for June 7, 2026 (1-2 PM) with approximately 850 participants
- Block party requests: Boone County Arts Council (September 19, 2026) and Cloverdale Way (September 12, 2026)
Finance & Personnel:
- Finance Department update scheduled
Other:
- Walmart SparkGood Grant acceptance ($2,500 total) to be split: $1,000 to Police Department, $1,000 to Fire Department, $500 remaining for Heritage Days
- Water & sewer rate review: sewer rate increase of $0.52 per month (9.9% increase from $48.45 to $52.62) effective May 1, 2026, to fund $87.3M WWTP improvement project requiring $3.9M annual payments beginning 2032; additional increases planned over next five years
- Appleton Road Grade Separation Project preliminary engineering and environmental review agreement with Hampton, Lenzini & Renwick (not-to-exceed $2,099,853)
- U.S. DOT CRISI grant application services from Hampton, Lenzini & Renwick ($4,000) for Phase II design engineering funding
- Resolution for maintenance under Illinois Highway Code
- 2026 landscape maintenance bid tabulation
- 2026 tree program bid tabulation
- 2026 sidewalk replacement program
Financial / operational notes
Police Department:
- Previously received $4,434 from sale of 17 Glock 21 handguns; purchasing 4 additional replacement Glock 45 handguns ($3,989.20)
- Total purchased to date: 16 of 43 planned Glock 45 handguns
- Ballistic vest plates: $21,996 from capital funds
- Lexipol policy management: $37,841.60 annual subscription from capital funds (includes implementation package)
Fire Department:
- EMS staffing Year 4 total: $1,813,635.06 (12 monthly payments of $151,136.26)
- SCBA fill station: $16,545 from capital budget; 2% fund providing $40,000 for compressor; grant applications to General Mills and Firehouse Subs were unsuccessful
Public Works:
- Current average monthly water/sewer bill: $48.45 (regional average: $78.54; national average: $129.00)
- Proposed monthly bill after $0.52 sewer increase: $52.62
- Appleton Road Grade Separation funding: FRA grant $1,666,279 + IDOT grant $416,569.75 = $2,082,848.70 in grants; City contribution $17,004.30 from capital funds
- Total preliminary engineering agreement: not-to-exceed $2,099,853
- Grant writing services for Phase II design engineering: $4,000 from capital funds (Line Item #41-5-110-8025)
- Current Phase II design engineering estimate: $3,500,000; grant application due June 22, 2026
Other:
- Walmart SparkGood grant: $2,500 total ($1,000 Police, $1,000 Fire, $500 Heritage Days)